Administrative Assistant Description

 

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned departments by performing a variety of clerical and administrative tasks.

 

Supervisory Responsibilities:

 

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Coordinates billing and bids
• Processes AP transactions
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Basic understanding of clerical and administrative procedures.
• Strong attention to detail is a must
• Excellent written and verbal communication skills.
• Excellent organizational and time management skills.
• Ability to solve problems as they arise.
• Proficient in Microsoft Office Suite or similar software.

Education and Experience:

• High school diploma or equivalent required.
• Associate’s degree or vocational school training preferred.

 

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.